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Sunday School background info for Oct 15 2018

This document is a supplement to the Minutes for Oct 14 2018.


From: Rick Mills
To: Dan Saucier, Elaine Menard
Cc: Amy Cook, Jeff Hunt, Don Raab
Wed, Oct 10, 7:32 AM

Hello Dan and Elaine.

Would either (or both) of you be available to attend the Administrative Council meeting coming up on Monday, Oct. 15 at 7pm? Amy Cook has written that the Council would "like for you [e.g., Rick and Elaine] ... (or a designee) to attend the October Administrative Council meeting so we can discuss Sunday School and make a plan for moving forward after October."

I have a prior commitment to be in Portland that evening, and am unable to attend.

Amy's message goes on to say "Council members discussed the changes to the Sunday School structure at length and consensus was that we'd like to learn more before this change becomes permanent--what options/alternatives were discussed? What were reasons, pros & cons for the decision made?"

For reference to answer their questions, I have pulled relevant notes from previous Christian Education and Administrative Council minutes and pasted them in chronological order below.

Please let me know either way. Thank you in advance for your consideration.
Rick


APRIL 8 2018 Christian Education meeting:
Elaine Menard: Our big concern is Sunday School for grades K-6. There is low attendance and there is trouble getting teachers, due to conflicts as SS runs concurrently with the service. The consensus of the committee (after subsequent discussion) is to: 1). make no changes during the current school year 2). have a meeting of teachers with Christian Ed. to discuss options. Additional details of potential ideas discussed are found in the April 8 minutes.

APRIL 10 2018 (approximately)
After this meeting, I (Rick) was advised by Pastor Jeff that the C.Ed. Committee did not have the authority to make changes to the Sunday School schedule on our own initiative, it would have to be submitted to Administrative Council for action.

APRIL 16 2018 Administrative Council meeting:
Rick Mills: Our big concern is Sunday School for grades K-6. There is low attendance and there is trouble getting teachers, due to conflicts as SS runs concurrently with the service. We discussed several options, including one to replace the K-6 program with a family education/meal event. The consensus of the committee is to: 1). make no changes during the current school year 2). have a meeting of teachers with Christian Ed. to discuss options. Discussion took place. There was general consensus that it does seem to be time to do something different with Sunday School. This was a discussion only, there was no motion or action.

MAY 13 2018 Christian Education meeting
Elaine Menard: The action on replacing conventional Sunday School with a family educational event has been deferred until after the end of this school year. Our next step is to meet with the teachers to discuss this as a group. [I don't know if this ever happened. -Rick] source: May minutes

MAY 21 2018 Administrative Council meeting
No discussion.

JUNE, JULY, AUGUST Administrative Council meeting
I did not receive minutes for these.

SEP 9 2018 Christian Education meeting
Dan Saucier: We had Christian Ed today and mapped out what we want to do for the k-8th Sunday school for the Fall. The plan is to run Sunday School twice a month (Typically 2nd and 4th Sunday). We will be using the curriculum Journey with J.W. John Wesley's Ride Through Methodist History. Elaine has the curriculum and is mapping out lessons. We are looking to set up teams of 2 adults to teach for the different Sundays. Dates: October 14th, October 28th, November 11th, November 25th, December 9th, December 16th(3rd Sunday). Kaitlin will run the pageant on December 23rd. Please email me back if you would like to teach in this Fall semester and we can build teams to work. We decided to wait until October so we can finalize the teaching schedule and then get the information out. Source: September minutes and subsequent email from Dan.

SEP 17 2018 Administrative Council minutes:
New model being used soon for Sunday School. Discussion took place. Decision was made to move forward with the announced plan for the months of September-October at this time (this will be announced in the Messenger); however, Ad Council wants for the Chair and Superintendent (or designee) to attend the October Ad Council meeting to discuss options for moving forward after October.

SEP 24 2018 Email from Amy Cook
Good evening! Attached are the 9-17-18 meeting minutes from the Administrative Council. There are lots of events & activities going on, so please refer to the notes for an update! I've included the most important items here in the email for you--I apologize for the length, but please read to the end! Important points to highlight: Christian Ed--Rick & Elaine, Council members discussed the changes to the Sunday School structure at length and consensus was that we'd like to learn more before this change becomes permanent--what options/alternatives were discussed? What were reasons, pros & cons for the decision made? Due to the timing, the new structure (as announced) will be reiterated in The Messenger, but it will indicate that Sunday School will be conducted in this way September-October. We'd like for you both (or a designee) to attend the October Administrative Council meeting 10/21 [later corrected to 10/15 - RM] 7pm so we can discuss and make a plan for moving forward after October. Please let Pastor Hunt or Don Raab know if you'd like additional Administrative Council representation at your next Christian Ed meeting if you feel that would be helpful as well.


Agenda and minutes for all meetings are online at http://rickmillsproject.com/ced